Working with College Review
Overview of College Review features The self-assessment structure
Managing performance using balanced scorecard principles Gathering self-assessment information
Outputs from the Balanced Scorecard feature Self-assessment report outputs and improvement management
Strategic analysis using S.W.O.T. principles The options and benefits of scoring management practice

Self-Assessment report outputs and improvement management

Having gathered self-assessment information, comprehensively and effectively, College Review's magic filing cabinet enables this information to be organised and printed-out against the criteria of all relevant standards. There is also an efficient action planning framework.

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The self-assessment information in the notepads of quality statements can be organised and printed-out, automatically, against approriate selections grouped together for parts of the college or against the criteria of 11 quality standards.

These automatic print-outs can be accessed either from the CIF, Model or Standards menus on the main menu bar. There are print-outs for the following quality standards:

The Common Inspection Framework Investors in People ISO 9001:2000 (Processes)
Every Child Matters Outcomes Charter Mark ISO 14001:2004 (Environment)
The EFQM Excellence Model Hear by Right (NYA) OHSAS 18001:1999 (Health & Safety)
The CIPFA/ OPM Good Governance Matrix

There is also a print-out to show the information, in order, in all the notepads. This is useful for reference purposes

The self-assessment report documents show the strengths, supporting evidence, improvements in the last 12 months and areas for further improvement for all of the 99 issues that are relevant to an indicator for a quality statement.

All the documents are in MS Word table format. The documents can, therefore be edited, formatted and spell checked as required. In particular there is space above each indicator for the author to provide narrative that summarises the position. There is also space for the author to summarise the position for a major section of a standard.

These documents cannot create high quality narrative for the position against a quality standard but the feature can indicate the self-assessment information that is relevant to each part of a quality standard.

Action Points can be recorded for any scorecard file by clicking the Action button on the Issue (Quality Statement) scoring screen.

The action points screen enables up to 5 action points to be stated for an issue (quality statement) together with the person, or team responsible for the action point, relevant dates and any appropriate 'mini action plan'

Over time progress with a date can be noted.

There is an action plan feature which organises the action points into a range of action plans. This feature is accessed by clicking Improvement on the main menu bar then Action Plan .

The drop down boxes at the top of the action plan screen determine how the action points are organised, e.g. by

Issue sections Investors in People ISO9001:2000 Responsibility
EFQM Model criterion CharterMark ISO 14001:2004 Mini Plan
Ofsted CIF questions Hear by Right (NYA) OHSAS 18001:1999
Ofsted ECM JAR outputs Matrix

The action plans can be organised in date order.

The selected action plan in MS Word table format is automatically produced by clicking the Print button on the action plan screen.

An illustration action plan can be viewed by clicking Help> Report Documents on the menu bar, , highlighting Illustration Action Plan.doc and clicking Open